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Communications Manager (18014)

Job Code:  18014
Travel Involved: 1-2 weeks
Job Type: Full Time
Job Level:  Experienced
Education: Bachelors Degree or Equivalent 
Skills: Management -> Association Management Experience, Non-Profit Management
Marketing -> Public Relations, Marketing Communications-Support
Computer Programs -> Microsoft Office, iMIS, Citrix, Microsoft Access, Microsoft Powerpoint
Graphics/Design -> Web Design, Page Layout, Design Layout, Color Usage
Category: Communications-Online,Communications-PR
Position Summary:


GENERAL SUMMARY : Responsible for managing the Websites, social media, public relations, marketing and general communication projects.


  1. Manage all aspects of the  websites, subsites and external sites including daily management and ongoing content updates, quality control of page display, correct text, and functionality of programmed features and navigation, and the generation of statistical reports.
  2. Serve as Staff Liaison to the Web Editorial Board including preparing agendas, minutes and reports and providing project management for the Editorial Board projects.
  3. Manage major web-based features including manuscript solicitation and review for Ask the Expert, Allergic Diseases Resource Center, Editors’ Choice Literature Reviews, and other features.
  4. Manage electronic newsletters including preparation, distribution, posting, and translation of the monthly News & Notes, the Insider (in collaboration with meetings staff), and outreach to Member Societies to ensure distribution of communications to their members.
  5. Manage social media initiatives: responsible for monitoring and maintaining social media accounts in collaboration with staff and leaders, expanding reach, and tracking statistics.
  6. Serve as Staff Liaison to the Communications Council including preparing agendas, minutes and reports and providing project management for Council projects.
  7. Organize annual World Allergy Week in support of Communications Council including preparation and distribution of materials, outreach to member societies and the media, design and development of promotions, dissemination of press releases, and organization of virtual or live press events.
  8. With direction from the Director of Publications, Education & Communications and the Associate Director of Meetings (if applicable), and input from other team members, manage creation of all promotional materials from idea to completion for educational programs, membership, and general organization use including but not limited to: brochures, print ads, press releases, broadcast emails, participant materials, save the dates, and other communications.
  9. Serve as staff resource for the online press release system including distribution and tracking of press releases, reporting results, and maintaining a strong database of qualified media contacts and outlets.
10. With direction from the Director of Publications, Education & Communications, carry out daily editorial functions for the WAO Journal, such as handling manuscript submissions, peer reviews, manuscript decisions, and transmission of manuscripts to the publisher.
11. Other duties as assigned.
AMOUNT OF TRAVEL REQUIRED: 1-2 weeks per year.

EDUCATION/EXPERIENCE REQUIRED:  Bachelor degree, 2-5 years professional experience in an association or communications environment; experience with web content management systems, working knowledge of HTML, MS Word, Excel, PowerPoint and Access, website browsers, and relational databases. Organizational and project management skills are essential. Excellent proofreading skills are preferable.

PHYSICAL REQUIREMENTS: (example - lifting, packaging, etc.)  Must be able to lift up to 50 lbs.

INTERNAL/EXTERNAL RELATIONSHIPS (clients and vendors): Internal: liaison with all staff and support staff. External: Committees and members and leadership,

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